. /.WORLD TRADE
ORGANIZATIONWT/MIN(01)/INF/13
31 October 2001
(01-5346)
MINISTERIAL CONFERENCE
Fourth Session
Doha, 9 - 13 November 2001
STATEMENTS AT PLENARY MEETINGS
Information Note
I. DELIVERY OF STATEMENTS
1. Ministers and other speakers who take the floor at the meetings of the Ministerial Conference
will be requested to do so from a lectern on the podium.
2. In order to facilitate the sequence of speakers, seats close to the rostrum will be reserved for
the two next speakers.  Speakers will be invited to move to these reserved seats while the preceding
statements are being made.
3. While the Secretariat will make every effort to contact each delegation in advance of its
upcoming speaking time, it is suggested that all de legations keep track of developments in this
respect.  The Chairman's list of speakers for each session will be made known as far as possible tointerested delegations during the meetings.  The Chairman expects delegations' cooperation and
understanding in the event of unexpected, compelling and last-minute changes that may have to be
made to this list.
II. LENGTH OF STATEMENTS
4. Statements must not exceed five minutes, which corresponds to two typed pages in single
spacing.  Facilities will be available for circulating longer presentations in writing.
III. DISTRIBUTION OF THE TEXTS OF STATEMENTS
5. The task of the Secretariat, particularly that of the interpreters, the Secretary of the
Conference and the press office, will be greatly facilitated if delegations hand in five typed copies and
wherever possible a copy on diskette of texts of statements (as well as any longer writtenpresentations) in one of the official languages to the Secretariat of the Council Division as far in
advance as possible.  Texts of statements handed in will only be circulated after the statements havebeen made.
6. These texts should be handed in to the Secretariat of the Council Division (Office of
Mr. Paulo Barthel-Rosa) at the Al Hubara Foyer, or in the Plenary Meeting Room the day before in
the case of statements to be made in the morning, and before 2.00 p.m. for statements to be made in
the afternoon.
7. All statements will be circulated as conference documents in the WT/MIN(01)/ST/- series
after their delivery.  Every effort will be made to do so in the three official languages on the day,
following their delivery, both at Doha and Geneva.WT/MIN(01)/INF/13
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8. If statements are handed in in writing 24 hours in advance, every effort will be made to
circulate them as conference documents in the thre e official languages immediately after they have
been made.  No documents will be circulated during the plenary sessions.
9. In the documents circulated it will not be possible to take account of departures made by
speakers from their written texts.
10. In cases where speakers make only brief statements, and at the same time submit a longer
written presentation to the Secretariat of the Council Division, unless otherwise indicated by the
delegation concerned, only the longer communications will be circulated as a document.
11. Unless otherwise indicated in advance by delegations, the texts of statements or written
presentations will be made available to the press immediately after they have been made.
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