 RESTRICTED  
  
WT/MIN(20)/INF/1  
 
30 January 2020  
(20-0744) Page: 1/2 
Ministerial Conference  
Twelfth Session  
Nur-Sultan, 8 -11 June 2020    
 
 
NOTE TO DELEGATIONS  
INFORMATION ON REGIS TRATION AND ACCREDIT ATION PROCEDURES FOR  THE TWELFTH 
MINISTERIAL CONFEREN CE, NUR -SULTAN, KAZAKHSTAN  
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The WTO Secretariat will use the E -Registration system to receive nominations of Delegation 
Coordinators and to register participants attending the 12th Session of the Ministerial Conference 
(MC12). The relevant functions of the Delegation Coordinator and timelines of this service are 
described below.  
 
In order to facil itate delegations with the E -Registration system, an information session 
will be held at the WTO, on Tuesday, 10 March from 14:30 to 16:00 in Room W. Detailed 
information on how to register Delegation Coordinators and participants will be provided at this 
session.  
 
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1  NOMINATION OF THE DE LEGATION COORDINATOR  FOR MC12  
1.1.  Under the E -Registration system, delegations will need to nominate a Delegation Coordinator 
for MC12 (hereinafter MC12 DC). These nominations can be submitted starting  
Monday, 2  March 2020 . The WTO Secretariat wishes to draw your attention to the following points:  
a. The Delegation Coordinator in charge of the day -to-day operations at the WTO in Geneva 
will be by default the Delegation Coordinator for MC12.  
b. Delegations may, but are not required to, nominate a Delegation Coordinator for MC12 
who is not the same as the Delegation Coordinator in charge of day -to-day operations.  
c. Delegations may at any time, if they so wish, replace the MC12 DC.  
2  ROLE OF THE MC12 DEL EGATION COORDINATOR  
2.1.  MC12 DCs will be the main focal point between Delegations and the WTO Secretariat for all 
matters pertaining to registration and accreditation for the Ministerial Conference. A Delegation's 
MC12 DC must be somebody who will be present in Nur -Sultan. The responsibilities of the 
MC12 DC include, inter alia : 
a. handling registration and accreditation;  
b. badge collection in Nur -Sultan;  
c. serving as the contact point between the Delegation and the WTO Secretariat/Host 
Government;  WT/MIN(20)/INF/1  
 
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  d. providing information on ar rival and departure arrangements of Minister/Head of 
Delegation; and  
e. attending logistics briefings co -hosted by the WTO Secretariat and the Host Government 
during the Ministerial Conference.  
2.2.  The MC12 DC may designate up to two Alternate Delegation Coordina tors to assist in the 
registration of participants. Alternate Delegation Coordinators may also collect the badges at the 
Accreditation Center. Only the MC12 DC can submit, or modify, the delegation list.  
3  REGISTRATION PROCEDU RES FOR MC12  
3.1.  The E -Registration system for Members and Observers to register participants attending MC12 
will be operational as of 9 a.m. on Monday, 2 March 2020 .  
3.2.  All participants at MC12, including the MC12 DC, should be registered via this on -line system. 
Delegations are requested to submit their Attendance Sheet by Friday, 22 May 2020.  
4  BADGE COLLECTION  
4.1.  The Accreditation Centre for delegations will be located in the Astana International Financial 
Center, and open for badge collection on Thursday, 4 June 20 20 at 9 a.m. The full address of the 
Accreditation Centre is:  
 ASTANA INTERNATIONAL FINANCIAL CENTER, AIFC  
 Mangilik El  
 bldg 55/18 С3.3  
 Nur-Sultan city  
 The Republic of Kazakhstan  
 
For any questions or queries, please contact:  
Mr Thierry Coppel  
Accreditation Officer for MC12  
World Trade Organization  
Centre William Rappard  
Rue de Lausanne 154  
1211 Geneva 2  
Switzerland  
 
Telephone: (0041) 22 739 6692  
Fax: (0041) 22 739 6116  
E-mail: registration.mc12@wto.org  
 
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